HEMAA Gear Rental Program

Historical arms and armor, as well as modern replicas and HEMA training gear (including new books and DVDS), are reviewed and discussed herein.

If the program has something you'd like to rent, would you?

Yes
15
71%
No (Too expensive)
1
5%
No (Rather directly buy items myself)
4
19%
No (Not comfortable with terms of rental)
1
5%
 
Total votes : 21

HEMAA Gear Rental Program

Postby Ben Floyd » Wed Mar 27, 2013 12:51 pm

I’m excited to announce the HEMAA is breaking into new territory with a new program: the HEMAA Gear Rental Program. The program’s primary goal is to get new and/or less commonly owned HEMA gear into the hands of practitioners throughout the community. The idea is this will help expand our interests and community as a whole, due to higher accessibility, and will encourage us to concentrate on new areas of study and practice. To begin with, the rentals will only be available for Affiliate groups, but there are plans for individuals in the future.

While this is a rental program, the intention is not to include long term rentals. These items are intended for groups on the fence (ha!) about whether or not to buy that new set of gear they’ve been eyeing but haven’t yet purchased. The rental periods will be in increments of one week at a time, with one month being the maximum allowed if there’s another group waiting for the gear. If no other groups are waiting for the equipment, the rental can be maintained for up to three months.

Renting the equipment does come with some conditions that must be accepted before any payments or shipments will be made. For each different piece/set of gear, there will be slightly different terms for rental. I’ve listed the default below:

    Rental fee: Default ~2.5% of new value per item/week (~10%/month)
    This cost will vary depending on the 'Rate of Depreciation' (see below) and expected service lifetime. Items with lower depreciation rates will incur lower rental rates and vice versa. The renter will lose paypal’s fees when using that service. Otherwise, the HEMAA could lose money through the program. If the program loses money, it won't be around long.

    50% deposit of replacement price:
    This will be returned unless equipment is purchased, broken, or lost. The deposit amount will vary with more expensive and/or fragile gear. The default deposit will be 50%.

    Rate of Depreciation:
    Equipment loses value over time. The depreciation rate of different goods will vary. For example, equipment that impacts other objects will depreciate faster than gear that doesn’t. For example, Purpleheart plastic 'wasters' versus solo drilling gear like MBlades Swing. Equipment can only depreciate to 50% of new value.

    Decentralized shipping:
    Participation requires agreement to ship gear to next group in the program; the shipping will be paid by next group. Neglecting to send gear to next group constitutes purchase 3 business days after rental period has expired.

    Shared equipment failure costs:
    The HEMAA will pay 50% of depreciated value for broken equipment if the manufacturer does not replace it due to a manufacturing flaw. The individual signing for the equipment will be responsible for paying 50% depreciated value as well. This currently only applies to Purpleheart plastic wasters. See 'Rate of Depreciation'.

    Lost equipment: 100% replacement cost
    The individual signing for the equipment will be responsible for replacing lost equipment at cost for the HEMAA.

    Purchase options:
    Participant can use 50% of rental fee towards purchase through HEMAA drop shipping. The HEMAA member may put the deposit and 50% of rental fee towards the purchase of the rental gear or new gear from the vendor. If purchasing the rental gear, both must be bought. Some gear may be discounted at a higher rate than otherwise available when purchased through the HEMAA program. Equipment can only depreciate to 50% of new value. If purchased with the deposit, 50% of rental fee will be refunded at purchase.

    Responsibility for the rental:
    One individual full HEMAA member will be held liable for the rental. If anything happens to the equipment, the member which accepted responsibility for the rental will be accountable. This includes theft, loss, and breakage.

    Breaking the rules/ stealing gear:
    Failure to comply with all rules and instructions will result in the loss of all deposit money and the loss of HEMAA membership, insurance, and may also be blacklisted from HEMAA-sponsored events. The HEMAA reserves the right to sue to reclaim any gear that isn't purchased, forwarded, or returned.

    Terms subject to change.

The first item set available for rental will be Purpleheart's Polish Sabers. The rental queue will be first come, first served. Stay tuned for specifics soon. I'll announce on the forum the when, where, and how to request to rent the sabers. We will have two sets available to begin the program.

If/when the program's funds grow by the rental fees, it will expand to include steel feders, Albion sharps, MBlade's Swing, montantes, and many more options. The future of the program depends on its popularity and success.

Please PM with any feedback or questions you have for the program.
Ben Floyd
HEMAA Lifetime Member
Krieg School of Historical Swordsmanship, a HEMAA group

"A poor Stück will be executed by an ingenious mindful person much more usefully in the work, than the best one will be executed by a fool."
User avatar
Ben Floyd
Site Admin
 
Posts: 2100
Joined: Sun Jan 31, 2010 11:41 pm
Location: Tampa Bay

Re: HEMAA Gear Rental Program

Postby Ben Floyd » Fri Mar 29, 2013 6:41 am

Example Rental:

Krieg School wants to rent Polish sabers. The group designates someone with an individual membership with the HEMAA as being responsible for the rental.

Ben Floyd contacts the GRP (Gear Rental Program) and states he wants to rent a set of Polish sabers and how long they want them, in this case 1 month.

An email comes from the GRP stating to send payment. Ben Floyd sends the stated amount via PayPal to the HEMAA.

The gear comes in the mail. Ben posts on the GRP sub-forum confirming the condition of the gear is acceptable, and he accepts the terms of rental.

Before the rental period is over, the GRP rep sends an email to Ben Floyd with the address for the next group.

After the rental period is over, Ben Floyd sends the equipment to the next group and sends the tracking info to the GRP. The GRP then sends the refund money.


Breakdown of costs:

2 new Polish Sabers $270

Deposit ............................................. = $135
Rental Fee (~3% Paypal/10% rental)............. = $35.10
Shipping (shipping varies)......................... = $15 +
........................................................ ___________
........................................................ $185.10 Total initial costs

Returned deposit.................................. = $135
Shipping costs for next group (variable)....... = $23 +
...................................................... ___________
...................................................... $158 Amount of your refund

Total cost outlay:

Total inital costs ................................ = $185.10
Next groups shipping............................ = $23 +
........................................................ _________
........................................................ $208.10 Total money outlay before refund

Actual cost of rental after refund:

Total money outlay.............................. = $208.10
Total refund....................................... = $158 -
........................................................ ____________
........................................................ $50.10 (Rental fee + Paypal fee + Shipping)


Example purchases:

After rental period is over, Krieg School decides to buy the equipment. They are the first group to use it, so there's no depreciation on the gear.

Total costs of the new sabers...................... = $256.5 ($270 - 5% HEMAA discount)
50% of the rental fee................................. = $17.55
Deposit................................................. = $135 +
........................................................... __________
......................................................... $ 103.95 = Additional cost to buy 2 new sabers
.......................................................... ($270 total ($256.5 + unreturned fee of $17.50)

Same as new price! Buying gear through the program makes sense because you get a trial run essentially free!

As the gear is rented, the cost of purchase will go down. After the gear has depreciated to 50%, which is the lowest it will go, no additional money is required for purchase.

Sabers at 50% depreciated value............... = $135
Deposit.............................................. = $135
50% rental fee...................................... = $17.55 -
........................................................ ___________
........................................................ -$17.55 refund for purchase

Even if renting depreciated gear, a group can buy the gear new through the HEMAA and use the deposit and 50% rental fee towards buying new gear from the vendor. The HEMAA will leverage vendors for discounts through the program.
Ben Floyd
HEMAA Lifetime Member
Krieg School of Historical Swordsmanship, a HEMAA group

"A poor Stück will be executed by an ingenious mindful person much more usefully in the work, than the best one will be executed by a fool."
User avatar
Ben Floyd
Site Admin
 
Posts: 2100
Joined: Sun Jan 31, 2010 11:41 pm
Location: Tampa Bay

Re: HEMAA Gear Rental Program

Postby Ben Floyd » Fri Mar 29, 2013 12:30 pm

I've added a poll to this thread.
Ben Floyd
HEMAA Lifetime Member
Krieg School of Historical Swordsmanship, a HEMAA group

"A poor Stück will be executed by an ingenious mindful person much more usefully in the work, than the best one will be executed by a fool."
User avatar
Ben Floyd
Site Admin
 
Posts: 2100
Joined: Sun Jan 31, 2010 11:41 pm
Location: Tampa Bay


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